3 Simple tips to save time on admin tasks and focus on your business.

When you start a new business, you have to be everything from the head chef and bottle washer.

In short, there is no choice but to do all the work and fulfil all the roles, working both in – and on – the business.

However, if all goes well, the excitement of getting your first customer turns into an expectation of securing more and more business. As a result, it’s at this point that you can get overwhelmed. For instance, admin is as relentless as it is inevitable. But, it stops you to truly harness the potential of your business.

Whilst trying to do your job and develop a client base, the impact of having to also undertake back office tasks can be huge. As such, here are our 3 top tips to reduce your admin headache.

1. Tools of the Trade

There are many systems out there which can make your life so much easier.

For example, why not use a time management tool such as Toggl? A free online system to record how you spend your time; producing professional reports can bring a real sense of organisation.

Equally, a good CRM system, such as Hubspot is crucial. Not only does a CRM keep all your data in one place, it can help you plot the progress of potential leads to fully fledged clients.

With regard to ‘to do’ lists, most of us will appreciate the benefits they bring, in all areas of our lives. However, whilst a simple written list works wonders as a reminder, there are some great free project management tools online. Examples include Trello, Asana and Todoist which work really well in helping you keep on track and in control.

2. Mindset

Another example of keeping in control of back office management is how you set your mind to it.

If you don’t attribute enough importance to it, poor administration can result in missing important info and poor service. For instance, efficiently filing folders electronically can save huge amounts of time when needing to put your hand on the right information.

It’s well documented that those who are successful in business have several practices in common. Examples of these include focusing on only relevant matters; ensuring tasks are prioritised and finally, they use the right tools for the job.

3. Outsource

A prime example of using the right tools is outsourcing tasks to an expert which can actually save you money, as well as time.

Although, at first thought, it might seem outsourcing your administrative needs to a VA or your bookkeeping to an accountant would incur cost, the opposite is true.

Hiring an expert in their field means they can carry out the work in half the time it would take you. Equally, you don’t stress and you use your own time on what you do best.

To learn more, get in touch with us today.

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